Job Opportunities

Picture Your World Program Manager

Job Description:

The Program Manager is a contract position dedicated to the management and coordination of both variations of the Picture Your World program: weekend and elementary school. Likewise, the photo instructors, contest judges, and any other compensated staff are contractors and not employees of Bexar Land Trust, Inc., dba Green Spaces Alliance of South Texas. As such none are eligible for the benefits provided to full- or part-time employees. All Picture Your World contractors receive set payments for their activities, e.g., per workshop. The fees for service are negotiable at the beginning of the annual contract period. The Program Manager reports to the Executive Director. The other contractors report to the Program Manager.

The contract runs from June through May of each year. During the summer the Program Manager prepares for the coming school-year programs, setting up locations, scheduling assistants, and working to secure commitments at the elementary schools, as well as schedules and locations.

The following activities are required for the weekend PYW:

Conduct outreach to publicize and attract students to weekend photo clinics throughout the school year at predetermined locations. This includes speaking to groups and emailing interested participants.
Arrange partnership workshops through Say Si, Girl Scouts, 4-H, the Missions, Home School, the Audubon Society, and City Parks and Recreation, and others, as appropriate. These groups would combine with the scheduled Sunday afternoon workshop along with additional participants.
Work with any outside group that would like to publicize the Picture Your World Program…examples are the CPS Energy calendar, CPS Energy Live Green, and any television/radio appearances that promote PYW.
Secure waivers from participants in advance of the workshops.
Plan, prepare, and implement each workshop, including selecting date and location and arranging for a qualified photo instructor and naturalist for each event. The following year’s calendar plan is usually completed by the end of June.
Work with GSA staff to ensure the program is included on the website and facilities for registration and payment are in place.
Provide cameras for any participants who don̓t have one. Burn a CDs for those individuals after the event and mail them within days of the workshop. Keep batteries available and cameras in working order.
Facilitate each workshop acting as moderator and additional photo consultant during workshop and photo critique.
Give each student who borrows a camera a personal, short, written critique of the photos burned to their CD.
Maintain a database of students, parents, photography instructors, advisors, and contest judges. Provide a copy of database, all applications, flyers, and promotional materials to GSA after completion of the Photo Contest.
Plan and oversee publicity for the Picture Your World Photo Contest.
Process photo entries for judging, coordinate judging of entries, and create a digital record of all entries.
Plan and carry out the reception/awards presentation held in May. Preparations include printing, matting, and framing all 30 winners, creating a digital presentation of the winners to be shown at the reception, making arrangements with a facility for the reception, creating gifts for the sponsors, and bringing in light refreshments.
Create certificates for each of the 30 winners and “Honorable Mentions.”
All “Honorable Mention” photos will be given to the recipients at the end of the exhibit time. The six winning photos are kept by GSA.
Create the slide show, program, and certificates for the May PYW awards presentation.
Find a location for an exhibit of the winning photos over the summer.
Maintain a traveling show for the framed photographs throughout the summer.
Keep track of all correspondence and activities as they occur.
Develop, maintain, and keep track of budget. Keep receipts for all purchases to secure reimbursement.
Be aware of and pursue any funding opportunities that may present themselves during the course of the year.
Write up final reports of the weekend program.
Attend weekly staff meetings and volunteer at the Gala and picnic if possible…nice but not mandatory.

The following are required for PYW Elementary:

Conduct outreach to provide elementary school partners for our PYWE program, which is currently funded by Valero Energy. This includes trips to the schools to speak with the principals and the teachers involved.
Plan, prepare, and implement each workshop, including selecting dates and locations which fit the elementary calendar and arrange for a qualified photo instructor and naturalist for each event.
Distribute waiver forms to the lead teacher of each school at least 2 weeks prior to the workshop. Maintain a file of student waivers from each participant.
Provide a camera for each elementary participant. Keep batteries available and cameras in working order. Download and burn CDs for each of the participants following the workshop. These may be handed to the teacher at the next workshop or mailed to the school.
Facilitate each workshop, acting as moderator and additional photo consultant during photo critique.
Plan a reception and help teachers, if necessary, to create an informative presentation at each of the participating elementary schools according to their calendars.
Encourage elementary participation in the Picture Your World Photo Competition.
Keep all exceptional elementary digital photos in a file for selection of 5 winners per school.
Plan and carry out the reception/awards presentation held in May. Preparations include printing, matting, and framing 5 winners from each school. These framed photos are presented during the May reception held at the school. Budget allows for refreshments for reception. Provide punch and cookies, etc.
Develop, maintain, and keep track of budget. Keep receipts of all purchases for reimbursement.
Create certificates for each of the approximately 150 participants in the elementary program. These should be given to the lead teachers who can hand them out at the school. If possible, send these to the school at the beginning of May so they are available for a school awards presentation.
Be aware of and pursue any funding opportunities that may present themselves during the course of the year.
Secure evaluations of the program from teachers and principals involved.
Write up final reports of the elementary program.

Applicant requirements:

Bachelor̓s degree or equivalent experience in arts education.
Interest and experience in working with children and youth.
Sufficient knowledge of natural areas in the San Antonio region for scheduling appropriate venues.
Working knowledge of digital cameras and fundamental techniques of good photography.
Ability to prepare and manage a budget and maintain required paperwork.
Ability to manage contractors and volunteers working with the program.
Be sufficiently detail-oriented to handle all the elements of program management.
Able to satisfactorily pass a background check.

How to apply:

Submit a resume and a cover letter:
Explain your interest in the program,
how you would see yourself managing the program, and
what your vision for it might encompass;
describe your experience working with youth ages 8 to 18 (the age range for the program) and
any experience working with a public school system; and
ask any immediate questions you may have.

Compensation:

Guidelines for compensation are included in the program budget and will, in part, depend upon skills and experience.

Please send complete application to info@greensatx.org with subject line: “PYW Program Manager”